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Import data from QuickBooks Online

Follow the steps below to import your accounts data.

You need to have the appropriate QuickBooks user level to do this.


Step 1 – Add or Refresh

To import reports data for an organisation, go to the Organisation page in Numerable.

Click on the action ‘Add QuickBooks Reports’.

Or if you’ve previously imported reports, click on ‘Refresh QuickBooks Reports’.

add QB reports action v2.0

Step 2 – Go to QuickBooks Online

Next you see a dialog box

Click on the ‘Log in to QuickBooks’ button to go ahead.

import from QBO v2.0

Step 3 – Log in to QuickBooks

You are taken to the login page on the Intuit QuickBooks’s web system.

Enter your email or user ID, and your password. Numerable does not have access to this email and password.

NB. If you are already logged in to QuickBooks in your browser you miss this step.

sign in to QB v2.0

Step 4 – Select QuickBooks Organisation

If your QuickBooks account has more than one organisation in it you now see a list of those organisations.

Click on the name of the one you want to import into Numerable.

NB. If you have access to just one organisation in QuickBooks you miss this step.

select QB organisation v2.0

Step 5 – Connect to QuickBooks

The next page, which is still on QuickBooks’ web system, asks you to give permission to connected to the selected QuickBooks organisation.

Click on the Connect button to go ahead.

connect to QB organisation v2.0

Step 6 – Connected to QuickBooks

During the import of data you are shown a message confirming that Numerable is connected to the selected QuickBooks organisation.

The import typically takes between 10 and 30 seconds.

connected to QB v2.0

Step 7 – Import complete

When the import has been completed, the message tells you.

Click on the ‘OK’ button to clear the message

import from QB complete

Step 8 – Finished!

Now you are back on the Organisation page

You can check that the import was successful by looking for the updated time and date on each report card.

Just click on any of the report cards to start exploring the new information!

after import from QB v2.0

User levels

Quickbooks Online only allows users with level ‘Master Administrator’ or ‘Company Administrator’ to connect a Quickbooks company to other software

If someone else, such as your accountant, set up your accounts for you, then they will be your Master Administrator, and they may have given you a lower level of access.

If that is the case you will see this error page at step 4 or 5, and you cannot import from QuickBooks.

This limitation can be overcome by asking an administrator to change your user level.

QBO user level error